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Administrator Job ‐ Part time
Hours: Monday to Friday 9am til 1pm (20 hours per week)
Salary: £19,000‐£24,000 pro rata. (£9.75 – £12.35 per hour) Dependant on experience.

Support the MD and small team with office and stock administration to achieve effective and efficient operations of the company. Use Sage 50 accounting system & Quotewerks to provide accurate invoicing and inventory.

Responsibilities

  •  First point of contact for answering the telephone, dealing with queries and taking messages etc.
  •   Picking and packing orders ready for courier collection.
  •  Booking parcels on with couriers and maintaining accurate records
  •   Booking and checking deliveries in.
  •   Welcome and greet visitors, providing refreshments if appropriate and as required
  •   Keep the stock room organised, maintain a safe working environment
  • Manage the web shop orders.
  •   Assist with book keeping process
  •  Manage returns processes and procedures to ensure accurate inventory and invoicing reconciliation
  •  Assist with the production of quotations and pro‐forma invoices using Quotewerks.
  •   Produce purchase orders and invoices using Sage 50 and other relevant accounting software
  •   Ensure that supplier orders are placed timely and accurately
  •  Process credit card payments following security and legislative procedures
  •  Chase orders as appropriate to ensure meet agreed timescales, adviseManaging Director if any issues or concerns .
  •   Using Sage 50 system to book goods onto stock system
  •   Responsible for the part numbering / inventory / stock control system.
  •   Ensure that all working areas are kept clean and tidy
  •  Assist with the printing / collation of materials.
  •  Organising and preparing order for office supplies to be signed off by Managing Director
  •  Produce product data sheets.
  •  Carry out other duties as required in any other areas of the business as requested by management
  •  Comply with all Health and Safety regulations

Skills & Knowledge

Essential

  •   Excellent working knowledge of Microsoft Office, to include Word and Excel and Outlook
  •   Physically fit, able to lift, carry and pack parcels.
  •   Flexible approach working in a small team.
  •  Work independently and self‐motivated
  •   Must be a self‐starter, using own initiative, highly organised,
  •   Excellent verbal and written communication skills.
  •   Numerate
  •  Ability to complete tasks to a high standard, on time and within budget.
  •   Ability to change priorities within a fast‐paced environment.
  •   A keen eye for document presentation

Desirable

  •  Knowledge of Sage 50 – particularly the stock control, sales order processing, and bill of materials elements.
  •   Knowledge of stock control and inventory management within a small company environment.
  •   Previous experience of developing processes and procedures
  •   Previous experience of designing and generating reports in various systems.
  •   Previous experience of Quotewerks software.

To apply send CV and salary expectations to: jobs@lightdimensions.co.uk using the subject line Make It Work – Job Application

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